By the 9th
PAYE
Return and payment for the previous payroll month.
Resources / Practical tools
A clearer view of
your next step.
Useful calculations, filing dates and preparation guides for running a business in Kenya.
01 / Work through the numbers
Calculators with context.
Estimates for planning, with the assumptions beside the result. All calculations stay in your browser; your figures are not sent to Quartex.
Net pay & PAYE
See how a monthly salary moves from gross pay to take-home pay.
Example shown. Enter a regular monthly salary in Kenyan shillings.
What this estimate includes
Resident employee on one primary monthly payroll. Gross pay is assumed to be pensionable. Includes the selected statutory deductions and monthly personal relief.
Other pension contributions, insurance or mortgage relief, benefits in kind, differently taxed allowances, other payroll deductions and NITA are not included.
VAT
Add VAT to a price, or separate it from an amount that already includes VAT.
What this estimate includes
Select the treatment that applies to your supply. The standard-rate option uses 16%; the zero-rated option uses 0%.
This is a price calculation. It does not establish VAT classification, registration, input-tax eligibility or the amount payable on a VAT return.
Turnover tax
Estimate monthly tax on gross sales within the turnover tax regime.
Use the whole year’s expected income, including this month.
What this estimate includes
For eligible resident businesses with annual turnover above KES 1 million and no more than KES 25 million. Uses 1.5% of monthly gross sales, without expense deductions.
Rental income, management, professional or training fees, final-withholding income, non-residents and businesses that elect out require different treatment.
Rental income tax
Estimate tax on rent received from qualifying residential property.
Use the whole year’s expected income, including this month.
What this estimate includes
For qualifying resident landlords in the monthly regime: annual residential rent above KES 280,000 and up to KES 15 million. Uses 7.5% of gross rent received.
No expenses are deducted. Commercial property, non-residents, income outside the band or an election into annual income tax need a separate assessment.
Late penalties
Understand the potential cost of one late return and a constant unpaid balance.
After on-time payments and credits. Assumes an unchanged balance.
Enter 1–24 whole months; count a started part-month as one. Older balances need a tailored review.
What this estimate includes
One return, up to 24 months overdue. Enter tax outstanding at the original due date after on-time payments and credits. Interest uses whole months or part-months.
Does not apply amnesty, waivers, payment plans, disputed assessments, changing balances or historical rule changes. Use the iTax ledger to confirm the amount due.
These estimates do not prepare a tax return or establish an individual liability. Confirm the applicable treatment and current official guidance before filing.
02 / Keep the calendar in view
The dates behind
good compliance.
Recurring rules and key dates, clearly separated. A company’s accounting year and taxpayer circumstances can change what applies.
By the 9th
NSSF contributions
Remit the previous month’s employer and employee contributions.
By the 9th
SHIF contributions
Employers remit contributions deducted from employee salaries.
9 working days after month-end
Affordable Housing Levy
Remit the employer and employee amounts. Count working days under the applicable rule.
By the 20th
VAT
File the return and pay the balance for the previous month.
By the 20th
Turnover tax
File and pay for the previous month.
By the 20th
Monthly residential rental income
Declare rent received and pay for the previous month.
Within 5 working days
Withholding income tax
Remit after the deduction is made.
30 April, from 2027
Individual income tax return
KRA states that the fourth-month filing deadline takes effect on 1 January 2027. Prepare the 2026 return for 30 April 2027; verify the obligation and period on iTax.
Check the company’s return date
Company annual return
A separate company-registry filing. Confirm the applicable return date and filing period with BRS.
31 December 2026
2026 tax amnesty closes
Settle qualifying principal tax for periods through 31 December 2025 and meet the programme’s filing conditions.
20th of months 4, 6, 9 & 12
Instalment income tax
General schedule measured from your financial year. Agricultural-sector schedules differ.
End of month 4 after year-end
Company income tax balance
The payment deadline is earlier than the company return filing deadline.
End of month 6 after year-end
Company income tax return
Companies retain the sixth-month filing deadline under KRA’s 2026 guidance.
Reviewed 30 October 2026. Rules shown are for the stated obligations. Check your period, taxpayer category and official notices before filing. Working-day deadlines depend on public holidays; this page does not predict a specific holiday-adjusted date.
03 / Arrive prepared
Good work starts
with the right records.
Select an assignment, tick off the documents you have and download your checklist. Your selections stay in this page while it is open.
Statutory audit
Organise the core records for a focused audit planning meeting. A tailored request list follows the agreed scope.
0 of 11 ready
Agree secure document-sharing and authorised access with your adviser. Keep passwords and sensitive documents out of general enquiry forms.
Individual tax return
Bring together the records behind employment, business, investment and property income.
0 of 10 ready
Agree secure document-sharing and authorised access with your adviser. Keep passwords and sensitive documents out of general enquiry forms.
Registering a company
Prepare the ownership and operating information for a company-registration discussion.
0 of 9 ready
Agree secure document-sharing and authorised access with your adviser. Keep passwords and sensitive documents out of general enquiry forms.
Donor or project audit
Build a clear trail from the funding agreement to reported expenditure.
0 of 10 ready
Agree secure document-sharing and authorised access with your adviser. Keep passwords and sensitive documents out of general enquiry forms.
Starting monthly bookkeeping and payroll
Make the first monthly close and payroll handover easier to manage.
0 of 9 ready
Agree secure document-sharing and authorised access with your adviser. Keep passwords and sensitive documents out of general enquiry forms.